NASA SEWP VI

KMI contract facts

Who may order

NASA, all federal agencies, and approved federal agency support service contractors may use SEWP VI. Contractor use requires the appropriate government authorization. Non-federal governments are not authorized unless mandated by Congress.

Authorized order types

Firm-Fixed-Price; Time-and-Materials; Labor-Hour; Fixed-Price Award Fee; Fixed-Price Incentive Fee; Fixed-Price Economic Price Adjustment; or a hybrid of commercial contract types.

About KMI

Knowledge Management, Inc. (KMI) provides technology solutions and services for federal customers, including IT services, cloud and data center management, cybersecurity, data analytics, and program management. KMI is a Small Business (SB) and certified Minority Business Enterprise (MBE).

What agencies can order from KMI

The following are representative service areas. The applicable contract and NASA SEWP scope determination govern the requirement.

KMI's awards cover Categories B and C. Supplies and ancillary services must be integral to the IT services effort. Product-only requirements belong in Category A.

For a scope determination, send a requirement overview, statement of work, or bill of materials to help@sewp.nasa.gov. KMI can help you prepare the information for review.

How to obtain a quote

Use the NASA SEWP Quote Request Tool (QRT) to issue a Request for Information (RFI), Market Research Request (MRR), or Request for Quote (RFQ). Select Category B or C and any applicable small-business set-aside. KMI receives requests distributed to the category and eligible group that includes its contract.

Pre-solicitation assistance

For capability discussions, budgetary estimates, or other pre-solicitation market research, contact Lonnie Landers or Sudhir Nidadavolu. Direct discussions support planning; the ordering agency remains responsible for its competition and award process.

What to include in your request

• Requirement overview, statement of work, performance work statement, specifications, or bill of materials
• Labor categories, skill levels, estimated hours, quantities, and required deliverables
• Period and place of performance, delivery dates, and acceptance criteria
• Security, cybersecurity, accessibility, facility-access, and other agency requirements
• RFQ or market research number, response deadline, and customer points of contact

Quote verification and validity

KMI responds to RFQs and MRRs with offerings available on its applicable contract, at or below the prices in the SEWP database of record, and provides the required quote verification file. Each quote states its validity period, and KMI honors orders submitted within that period.

How to place an order

1. Define the requirement

   The agency identifies its need, confirms scope and category, and completes its purchase request and funding approvals.

2. Request and evaluate quotes

   Use QRT or another compliant process. KMI submits its quote and verification information. The agency evaluates responses and documents its fair-opportunity and best-value decision.

3. Issue the task or delivery order

   The authorized ordering official signs an agency order against the KMI quote and the applicable KMI contract number.

4. Route the order through NASA SEWP

   Send the signed order and supporting quote to sewporders@sewp.nasa.gov. The SEWP PMO reviews and processes the order, assigns a SEWP Control Number (SCN), and forwards it to KMI.

5. Begin fulfillment and track performance

   KMI begins fulfillment after SCN assignment, acknowledges the order within one business day, and maintains order status through completion.

6. Route modifications through SEWP

   Send order modifications through the SEWP PMO. Coordinate schedule, scope, funding, and other changes with the ordering contracting officer and KMI.

Include with the signed order

• Agency order number and date; applicable KMI SEWP VI contract number; KMI quote and RFQ number, when available
• Issuing agency and delivery/performance addresses; KMI mailing address and telephone number
• Contract type and NAICS; line items, descriptions, quantities, prices, and total amount
• Authorized official's signature, signature date, and telephone number
• Delivery or performance schedule; funding, accounting, invoicing, and acceptance information

Agency responsibility

Each agency controls its purchase requests, funding, order forms, approvals, and agency-specific requirements. NASA SEWP reviews, processes, and tracks orders; the ordering agency issues and administers them. No intermediary procurement office is required unless the agency's own policy requires one.

Strategic sourcing and recurring requirements

SEWP VI supports Blanket Purchase Agreements (BPAs), Delivery Orders with Options (DOWOs), and strategic storefronts. These approaches can standardize recurring requirements, streamline ordering, and support consolidated pricing and reporting. Contact KMI or the NASA SEWP Help Desk to discuss an approach for your agency.

Delivery and post-delivery support

Delivery schedule

Services and items are delivered within 30 calendar days of receipt and processing of the order by the SEWP PMO, unless an expedited or nonstandard schedule is agreed at quote time. If an item cannot meet its delivery date, KMI notifies the ordering contracting officer and SEWP PMO within two business days.

Order acknowledgment and status

KMI acknowledges each order received within one business day and maintains current delivery status, including expected and actual ship dates and tracking information, in the SEWP system. KMI submits monthly progress reports through the Contract Holder Only Page (CHOP) and provides ongoing customer and technical support.

Payment and delivery terms

Payment terms are NET 30 under the Prompt Payment Act. KMI accepts Electronic Funds Transfer (EFT) and Government Purchase Card payment regardless of order size. Delivery terms are FOB Destination. Government purchase-card authority and agency ordering rules still apply.

Inspection and acceptance

The issuing contracting officer or authorized representative performs acceptance as specified in the order. For fixed-price orders, constructive acceptance occurs on the seventh day after delivery solely to calculate any Prompt Payment interest penalty.

KMI program contacts

Program resources

• KMI SEWP VI Ordering Guide (PDF)
• KMI corporate website
• NASA SEWP and Quote Request Tool
• NASA SEWP contracting information
• NASA SEWP ordering information
• NASA SEWP contract holders by category
• FAR 16.505 - Ordering